On completion of this unit, the learner will have the knowledge and application skills in using a presentation application. The skills include understanding fundamental presentation concepts, and using basic functions within the presentation application.

• Work with presentations and save them in different file formats
• Choose built-in options such as the Help function within the application to enhance productivity
• Understand different presentation views and when to use them, choose different slide layouts and designs
• Enter, edit and format text in presentations. Recognise good practice in applying unique titles to slides
• Choose, create and format charts to communicate information meaningfully
• Insert and edit pictures, images and drawn objects
• Apply animation and transition effects to presentations and check and correct presentation content before finally printing and giving presentations

Training Delivery Methodology

The training delivery approaches used in this unit include the following:

• Mini lectures to succinctly explain the concepts and theories supporting the module.
• Demonstrations on how to utilise the various features in a presentation application.
• Individual exercises for practical activities.

Assumed Skills And Knowledge

• Be able to operate a personal desktop computer.
• Be able to listen and speak English at a proficiency level equivalent to the Employability Skills Workforce Skills Qualifications (“ES WSQ”) Workplace Literacy (“WPL”) level 4.
• Be able to read and write English at a proficiency level equivalent to ES WSQ WPL level 4.
• Be able to manipulate numbers at a proficiency level equivalent to ES WSQ Workplace Numeracy (“WPN”) level 4.

Course Outline

Overview Of Module

Getting Started

• Uses of PowerPoint
• Starting and Exit PowerPoint
• Create a New Presentation using default/installed templates
• Open and close a Presentation
• The PowerPoint Screen
• Using File Tab and Ribbons
• PowerPoint work area
• Changing PowerPoint views
• Using the Zoom Tool
• Changing PowerPoint Options
• Navigating between Slides
• Switching between Multiple Presentations
• Using Help

Developing A Presentation

• Inserting and Delete Slides
• Modifying Slide Layout

Manipulating Slides

• Changing Slide Background
• Applying a Theme
• Master Slides

Slides Operations

• Copying Slides
• Deleting Slides
• Moving Slides

Manipulating Text

• Good practices when creating slide content
• Good practice when adding slide title
• Insert Text
• Changing List Level
• Deleting Text
• Undo and Redo
• Copying Text
• Moving Text
• Saving a Presentation

Font Formatting

• Selecting Text
• Formatting Text
• Format Text using the Font dialog box
• Insert symbols

Paragraph Formatting

• Text Alignment
• Line Spacing
• Paragraph Spacing
• Using Format Painter
• Using Bullets & Numbering Lists

Charts

• Inserting Charts
• Add Data to a Chart
• Format Chart

Tables

• Create a Table
• Enter and select data
• Insert and delete rows and columns
• Format table

PowerPoint Object

• Inserting Pictures
• Inserting Clip Art
• Add and format lines
• Inserting Shapes
• Inserting Spreadsheet

Manipulating Illustrations

• Selecting an illustration
• Deleting an illustration
• Moving and Copying an illustration
• Resizing an illustration
• Cropping or trimming portions of a picture

Formatting Shapes

• Changing the Attributes of the Shape
• Rotating Graphics
• Layering Shapes
• Aligning Shapes
• Group and ungroup Shapes

Insert SmartArt

• Insert SmartArt Graphics
• Convert Text to SmartArt

Organisation Chart

• Create an Organisation Chart
• Insert Text/Label
• Modify org chart structure

Slide Shows

• To add further effects
• To draw a motion path
• Slide Show Transition Effect
• Creating PowerPoint Notes
• Headers and Footers
• Spell-Checking
• Hide and Unhide Slides
• Setting Up a Slide Show
• Running a Slide Show

Printing

• Change Slide Set Up
• Printing a Presentation